Which Of The Following Conditions Is Available Through A Selection Filter

Filtering is a useful style to see only the data that you desire displayed in Admission databases. Yous tin use filters to display specific records in a form, written report, query, or datasheet, or to print only certain records from a report, table, or query. Past applying a filter, you are able to limit the data in a view without altering the design of the underlying object.

How filters are useful

Since the view you lot get subsequently you lot utilize a filter contains merely records with the values that you selected, the rest of the data remains hidden until you clear the filter.

Note:Columns in datasheets and controls in forms and reports that are bound to expressions do not back up filtering.

In that location are several types of filters and some of them are easy to apply and remove. Access contains some common filters that are built into every view. The availability of filter commands depends on the type and values of the field.

For example, to view the records of people whose birthdays fall during a specific month, click the BirthDate column, on the Abode tab in the Sort & Filter grouping, click Appointment Filters, and and then select the required date menstruum.

Filtering on a date field

1. The filters that are available to yous depend on the data type in the selected cavalcade.

2. All Dates in Period filter ignores the day and year portion of the date values.

In this filtered view, y'all see only the records in which the month portion of the BirthDate field is prepare to April.

BirthDate filtered for April

i. The filter icon in the cavalcade header and the record navigator bar indicates that the current view is filtered on the BirthDate column.

ii. In the datasheet view, when you hover, the mouse, over the column heading, you will run across the current filter criterion.

Note: When you apply a filter to a column that is already filtered, the previous filter is automatically removed. Though simply a single filter can be in effect for a field at a fourth dimension, you can specify a dissimilar filter for each field in the view.

For example, to see the names of contacts that live in the UK whose birthdays autumn in April, yous can filter the Contacts table on the CountryRegion field and also on the BirthDate field. When you filter multiple fields in a single view, the filters are combined past using the AND operator, like this:

CountryRegion = United kingdom AND month of BirthDate = April

To revert to unfiltered view: Remove the filters. Removing a filter temporarily removes it from the view, then that y'all can switch back to the original, unfiltered view.

To switch between the filtered and unfiltered views: in the Sort & Filter grouping on the Domicile tab, click Toggle filter.

To permanently remove a filter from a view: Clear the filter. To acquire how to articulate filters, see the section Clear a filter.

Filter settings will remain in issue until you shut the object, fifty-fifty if you switch to some other view of the object. In other words, if you filter a grade in Datasheet view, the filter settings will still exist in effect even if you switch to Course view or Layout view, and volition remain in effect until you close the form. If you save the object while the filter is applied, it will be available the next time that you open up the object. To learn about saving a filter, see the section Save a filter in this commodity.

Height of Page

Select and employ a filter type

You lot can select from several ready-to-use filters for a data blazon. These filters are available as menu commands in the post-obit views: Datasheet, Course, Report, and Layout. In addition to these filters, yous tin can also filter a form or datasheet by completing a grade (called Filter by Course).

If you want more flexibility, and if you are comfortable writing expressions, y'all tin can create your own filters past using the options on the Filter certificate tab.

Select from the following types of filters:

Mutual filters: To filter for specific values or a range of values.

Filter by Choice: To filter all the rows in a table that contain a value that matches a selected value in a row by filtering the datasheet view.

Filter by form: To filter on several fields in a form or datasheet, or if yous are trying to find a specific tape.

Advanced filter: To filter type where you define custom filter criteria.

Note: If you do not see the filter commands in any of the views, the designer of the course or database might have disabled filtering. Contact the designer for further assistance.

Common filters

Except for OLE Object fields and fields that display calculated values, all field types offer common filters. The list of filters that are available depends on the selected field's data type and values.

Correct-click the field yous want to filter. To filter on multiple columns or controls, y'all must either select and filter each column or control separately, or use an avant-garde filter option. Encounter the Filter by course and Advanced filters sections in this article for more information.

For case, to see the filters available for the BirthDate field, on the Home tab, in the Sort & Filter grouping, click Filter

1. To filter for specific values, utilize the check box list. The listing displays all the values that are currently displayed in the field.

two. To filter for a range of values, click one of these filters, and specify the required values. For example, to see birthdays that autumn between the electric current engagement and the stop of the twelvemonth, click Between, and then specify the appropriate first and cease dates in the Between dialog box. To see all birthdays that fall on a specific appointment, click the date and all the birthdays that fall on that specific date are displayed.

It is important to note that the values in a date field have an impact on the list of type-specific filters. If the about recent appointment value in a date field falls inside the past two years, y'all encounter a longer, more detailed filter listing. If none of the dates in a field is less than 2 years old, y'all see the shorter filter list.

Note:Type-specific filters are not bachelor for Yes/No, OLE object, and attachments fields. The values list is not available for memo fields, or for fields that contain rich text.

Use a common filter

Open a table, query, form, or report in whatsoever of the following views: Datasheet, Form, Written report, or Layout.
Make sure that the view is not already filtered. On the record selector bar, verify that either the Unfiltered or the dimmed No Filter icon is present.

Tip: To remove all the filters for a particular object, on the Dwelling tab, in the Sort & Filter group, click Advanced, and so click Clear All Filters.
Click anywhere in the column or control that corresponds to the first field that you want to filter and, on the Home tab, in the Sort & Filter grouping, click Filter

To utilize a common filter: Point to Text (or Number or Date) Filters, then click the filter that you lot desire. Filters such as Equals and Betwixt prompt you lot to enter the necessary values.

Tip: Sure characters, such as *, %, and ?, accept a special meaning when specified in a filter text box. For example, * represents a string of characters, so the string a* volition lucifer any cord that begins with a, and not only the literal string a*. To disregard the special meaning of a character, enclose it in square brackets [], like this: a[*]. Databases that use the ANSI-89 standard treat *, ?, [, ], !, -, and # as special characters. Databases that use the ANSI-92 standard treat %, _, [, ], ^, and - as special characters. You lot can use either standard with Access, but you cannot mix the two standards (e.g., ? a*) in a item expression..

To apply a filter based on field values: Clear the check boxes side by side to the values on which you do non want to filter, and and so click OK.

To filter on one or only a few of values in a long list, outset clear the (Select All) check box and and so select the values y'all desire.

To filter for null values (a null value indicates the absence of data) in text, number, and date fields: In the check box list, clear the (Select All) check box, and then select the bank check box adjacent to (Blanks).

Filter by Selection

To come across all the rows in a table that contain a value that matches the value in a row, you can quickly filter the datasheet view by selecting a specific value, and and then clicking the Selection command. The drop-downward list displays the available filtering options. These options volition vary, depending on the information blazon of the selected value. Another way to admission the option filter options is to right-click the specific jail cell.

For example, if the value 2/21/1967 is currently selected in the BirthDate field, on the Home tab, in the Sort & Filter group, click Pick to display the filter past option commands, so select your filtering choice..

Selection-based filter list

The list of commands also depends on how much of the value is selected. For example, if you select only some of the characters in the value, you see a different list of commands, depending on which function of the field you selected.

Filters based on partially-selected field

ane. Filter using the outset of a field value...

2. ...the middle of a field value...

three. ...or the end of a field value.

Note:Filtering on a partial selection is not available for multivalued fields. The Selection control is not available for attachments.

To remove a filter, on the Dwelling house tab, in the Sort & Filter group, click Toggle Filter, or click Advanced and click Clear All Filters.

Apply a filter based on a selection

Open a tabular array, query, grade, or report in any of the post-obit views: Datasheet, Form, Report, or Layout.
Make sure that the view is not already filtered. On the record selector bar, verify that either the Unfiltered or the dimmed No Filter icon is present.
Move to the record that contains the value that you want to use as part of the filter, and so click inside the cavalcade (in Datasheet view) or control (in Form, Report, or Layout view).

To filter based a partial selection; select the characters that you want, on the Home tab, in the Sort & Filter group, click Selection, and then click the filter you lot want to use.

Filter by form

This filter is useful when you want to filter on several fields in a form or datasheet, or if you lot are trying to observe a specific record. Access creates a bare class or datasheet that is like to the original class or datasheet, and then allows you to consummate every bit many of the fields as y'all desire to. When you lot are done, Admission finds the records that contain the specified values.

Notation:You cannot specify field values for multivalued fields using filter by form, nor for fields with Memo, Hyperlink, Yes/No, or OLE Object data blazon, although you tin can specify values for other fields in the recordset.

For example, if yous want to observe all Customer records where the contact person's championship is Owner, and that person is located either in Portland or in Eugene, open the Customers datasheet or form and, on the Home tab, in the Sort & Filter group, click Advanced, and then click Filter past Form.

Enter the first set of values, and so click the Or tab at the bottom of the datasheet or form, and and then enter the next set up of values. Note that if you desire a field value to operate equally a filter independently of other field values, you must enter that value on the Wait for tab and each Or tab. Each Or tab represents an alternate set of filter values.

To see simply the records matching your input: On the Home tab, in the Sort & Filter group, click Toggle Filter .

Apply a filter by filling out a form

Open a tabular array or query in Datasheet view, or a form in Form view.
Make sure the view is non already filtered. On the tape selector bar, verify that either the Unfiltered or the dimmed No Filter icon is present.
On the Home tab, in the Sort & Filter grouping, click Avant-garde, and then click Filter past Form on the shortcut carte du jour.
Depending on whether you are working in Datasheet view or in Form view, practise one of the post-obit:

Datasheet view: Click the commencement row in the column on which you desire to filter, click the arrow that appears, and then select a value. To add additional values, just click the Or tab at the bottom of the datasheet and select some other value.

Course view: Click the arrow that appears in the command, and select a value on which to filter. To add additional values, click the Or tab at the bottom of the form and select some other value.
Tips: You cannot specify field values for multivalued fields by using the filter by form, but you tin specify values for a non-multivalued field in the recordset.
- To specify a list of possible values for a field, utilize the or operator. For example, specify "Portland" or "Oregon" in the Urban center field to filter for records containing either value.
- To filter based on the status of a command, such as a check box or push button, click the command so that it is in the state that you lot want. To return the control to a neutral position, so that it won't be used as a criterion for filtering records, ensure that it is unavailable (appears dimmed).
- To filter for records that have aught (missing), non-goose egg, blank (empty or ""), or nonblank values, blazon Is Cypher, Is Not Null, "", or Not "" in the field.
If you lot want to specify two alternating sets of criteria, for example, to but see the names of contacts whose CountryRegion value is The states and whose birthdays fall in Apr, you can practise any of the post-obit:
- To retrieve all records that see any one of multiple sets of criteria, specify the criteria by entering the outset set of criteria, Click the Or tab, and then enter the next set up of criteria. Annotation that if you want a field value to operate as a filter independently of other field values, you must enter that value on the Look for tab and each Or tab. In other words, the Expect for tab and each Or tab represents an alternate set of filter values.
- Too note that each time yous add a field criterion to the Or tab, Access creates another Or tab. This enables you to specify several "or" criteria. The filter returns any record that contains all of the values specified on the Look for tab, or all of the values specified on the outset Or tab, or all of the values specified on the second Or tab, and so on.

To remove a filter and show all records, click Toggle Filter once more.

To modify a filter by form, click Avant-garde, so click Filter By Class again. The current filter criteria set is displayed.

Advanced filter

On occasion, yous might want to apply a filter that is an advanced filter type and you might have to write the filter benchmark yourself. For example, to find records that comprise dates occurring during the past seven days or the past six months.

Using the advanced filters requires writing expressions. Expressions are similar to formulas in Excel, and to the criteria that yous specify when designing a query.

One example of where you might apply an advanced filter is, to find the names of those contacts whose birthdays occurred during the past seven days. Later you lot utilize an advanced filter, you tin further limit the results to those whose country/region is USA.

Use an advanced filter

Open up a table, query, class, or report in any of the post-obit views: Datasheet, Class, Written report, or Layout.
Make sure that the view is not already filtered. On the record navigator bar, verify that No Filter appears dimmed (is unavailable). If the tape navigator bar is not visible, click Advanced in the Sort & Filter grouping on the Abode tab, and so click Clear All Filters (if Clear All Filters appears dimmed, there are no filters in upshot).
On the Home tab, in the Sort & Filter group, click Advanced and and then click Advanced Filter/Sort on the shortcut carte du jour.
Add the fields on which y'all want to filter to the grid.
In the Criteria row of each field, specify a criterion. The criteria are applied equally a set, and but records that lucifer all of the criteria in the Criteria row are displayed. To specify alternate criteria for a single field, blazon the first criterion in the Criteria row and the second criterion in the Or row, and then on.
Tips:
- The unabridged set of criteria in the Or row is applied as an culling to the set of criteria in the Criteria row. Whatsoever benchmark that you want to be applied for both sets of criteria must be typed in both the Criteria row and the Or row. Click Toggle Filter to run across the filtered rows.
- A good way to acquire to write criteria is to apply a common filter or a filter based on option that produces a result that is close to what you are looking for. So, with the filter applied to the view, display the Filter object tab

Special commands on the Filter document tab

2 special commands are bachelor to yous on the Filter certificate tab. When you right-click anywhere in a higher place the design grid on the tab, the Load from Query and Save As Query commands are available on the shortcut menu.

Special filter options

The Load from Query command loads the design of a selected query into the grid. This lets you use the query criteria as filter criteria.

The Save Equally Query command lets you save the filter settings as a new query.

Top of Page

Remove or reapply a filter

To switch to the unfiltered view of information, remove the filters by clicking Filtered on the record navigator bar to revert to the full view.

When you remove the current filters, the filters are temporarily removed from all of the fields in the view. For example, if you first apply filters on the CountryRegion and BirthDate fields, and then remove the filters, you see all of the records once again.

To reapply the most recent filters, click Unfiltered on the record navigator bar.

Pinnacle of Folio

Clear a filter

Clear a filter when you no longer need it. Immigration a filter deletes it from the view, and y'all tin can no longer reapply it past clicking Unfiltered on the status bar. You can clear a unmarried filter from a unmarried field, or clear all filters from all fields in the view.

To articulate a single filter from a single field: Correct-click the filtered column or control, and and so click Clear filter from field proper noun.
To articulate all filters from all fields: On the Home tab, in the Sort & Filter group, click Avant-garde, and and so click Clear All Filters on the shortcut menu.

Top of Page

Save a filter

It might exist useful to save a filter if you will be using information technology once again. The filter settings that are in effect at the time when you shut a table, query, form, or report are automatically saved along with the object, and they are bachelor for reapplying. All the same, by default, the filter settings are non automatically applied for you when you next open the object.

To ensure that the current filters are automatically applied when you next open up a table, query, class, or report, from the object's property sheet, set the object's FilterOnLoad property to Yes. The FilterOnLoad property is applied the side by side time you open the object. Whenever you change this setting, you must close the object and reopen it in gild to apply the new setting.

Annotation: The FilterOnLoad property setting is but applied when the object loads. Setting this property for an object in Design view and then switching to another view will non crusade the setting to be applied. You must close and reopen the object for changes to the FilterOnLoad property setting to take effect..

Tiptop of Page